Financial Controller & Accounting · Calgary, Alberta
A fractional controller for private companies in Calgary
Billed under a CPA Professional Corporation.
Monthly reporting, budgets, bank packages and a year-end that closes on schedule, from a CPA-led team that works alongside your bookkeeper and your external accountant. Any industry, any accounting system.
Or call 587-917-7162
When it’s time for a controller
“Our controller left.”
One person held month-end, bank reporting and year-end together. Now it’s on your desk, and the bookkeeper wasn’t hired for it.
“The books are up to date. I still don’t know where we stand.”
Every transaction is recorded on time. What the numbers mean, and what to do about them, still lands on you.
“Year-end drags on for months.”
Every schedule your external accountant asks for gets built from scratch.
“The bank wants more than the books can give.”
A monthly margining report, a forecast for the annual review, a budget — and the books were never set up to produce them.
What we take on
A bookkeeper records transactions. A controller makes sure the financial information is accurate, timely, controlled and useful for decision-making. We do the controller’s job, for as much of the month as you need, without the cost of a full-time position.
Monthly and quarterly reporting.
Books closed by the same date every month, and a package that says what happened and why, not just the statements.
Bank margining and line-of-credit reporting.
The margining report and the package your lender asks for, in the lender’s format, from books that reconcile.
Budgets and variance analysis.
Budgets for the bank, the shareholders or management, then actuals against budget every month, with the reasons behind the differences.
Key performance indicators (KPIs).
A short set that fits how your business makes money — designed from scratch, or rebuilt if the current ones don’t tell you anything. How to design a custom report
Pro forma financials and what-if scenarios.
What the statements look like if you buy the equipment, take the bigger contract or open a second location, before you decide.
Performance and bonus structures.
Bonus plans tied to numbers the books can actually produce, measured the same way every period.
Processes and internal controls.
Who approves what, who can pay whom, and a month-end checklist that gets followed.
CRA trust accounts.
Payroll deductions and the GST/HST you’ve collected are held in trust for the CRA; they aren’t free cash. If they go unremitted, the CRA can collect from the directors personally. We keep those accounts reconciled and remitted on time. What is a Canada Revenue Agency trust account?
Ad hoc projects.
The one-off pieces: a costing, a clean-up, a report a lender asked for once.
What you get
A monthly package: the statements, the numbers that moved, and why
- A cash flow forecast that gets updated, not rebuilt
- Budget against actual, with the variances explained
- The bank and line-of-credit package on the lender’s dates
- Year-end working papers your external accountant can start from
Buying or selling a business. A buyer, or the lender behind one, will ask for reconciled statements and the schedules behind every balance, and they’ll want them quickly. We get the reporting to that standard before the question comes.
We prepare the schedules and working papers. Review and audit engagements stay with your external accountant.
Contractors: the job costing, work-in-progress and holdback side of this is on Construction Accounting.
Alongside your bookkeeper and your accountant
Your bookkeeper or office manager stays. They keep recording; we take the review, the close, the reporting and the questions that come after it. If there’s no one in the seat, we can cover the accounting too.
At year-end, we hand your external accountant the working papers, take their questions directly, and stay with it until their work is done.
How we start
It starts with a 30-minute conversation: where the books are, what the bank and your accountant have been asking for, and what isn’t getting done. We’ll say whether an outsourced controller is what you need, or whether something smaller would do.
You’ll have the quote before the work starts. Controller work usually runs monthly, because reporting does; a budget, a clean-up or a one-off report can be priced by project or as needed.
Or call 587-917-7162
What is a fractional controller, and does your business need one?